How to Plan a Retreat

Retreats in this incredible setting on the shore of Lake Tahoe are one of the best ways of launching a new project or season, and integrating new members into an existing group. They also help participants strengthen their relationships with one another and deepen their commitment to the group. Retreats can be designed for any religious or non-profit group, including men, women, families, vestries, youth and choirs.

See photos of our Retreat Center facilities.

Here are some guidelines on planning a successful retreat:

Create a committee that represents a cross-section of your group and develop goals for what you hope to accomplish with the retreat.

Determine what facilities and/or program would best suit your group and contact Stuart Campbell (Executive Director) to find out what is available. It’s helpful to have more than one date in mind and an estimate of the size of the group before you call our office at 775-749-5546.

Return the contract and a 25% deposit within two weeks of receiving the contract. Contracts cancelled 120 days or more before the date will only incur a $200 cancellation fee. Groups canceling less than 90 days before the event will be charged 50% of the contracted cost unless a replacement group can be found.

Begin publicizing at least 6 months before the retreat and get at least a 30% deposit from each person. This will deter last minute cancellations and avoid penalties.

Organize a scholarship fund or some church fund-raisers if your group or its individuals need assistance paying for the retreat.

Determine if you would like program assistance from the camp staff. We can add recreation opportunities for your retreat or design the complete program. These programs include Rock Climbing and Team Building, KitchenClasses, Guided hikes, lifeguarding for swimming and kayak trips, and spiritual leadership. (Additional charges may apply.)

Bring some light snacks like pretzels, popcorn or chips and refreshments for Friday and Saturday nights. The camp provides plenty of good food, so you don’t need to bring much; and avoid a lot of candy, cookies and pastries which make people feel over-stuffed and sluggish. Please avoid bringing bottles of water, which create a lot of waste. The camp will provide fruit, coffee, tea and hot chocolate. We may be able to provide other snacks upon request. For individuals over 21 and within your group’s lodge/meeting space, responsible consumption of beer and wine is allowed.

Make sure everyone brings a sleeping bag or bedding, towel and flashlight. In fall, winter and spring the weather can change dramatically–bring a hat, gloves, and warm layers. Hiking boots and binoculars and/or a camera can increase your enjoyment of the beautiful woods – if you’re lucky, you might even spot one of the bald eagles! If snow is forecast, call to see if you need to bring chains.

Create a list of things to bring and provide a map and/or detailed directions to camp. Encourage group members to carpool if possible.